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BYLAWS OF DEMOCRATIC CLUB of HOT SPRINGS VILLAGE
As Amended January 26, 2007
Revised, April 4, 2018
Revised and Adopted, April 26, 2019
ARTICLE I: NAME
The name of this organization is DEMOCRATIC CLUB OF HOT SPRINGS VILLAGE.
ARTICLE II: PURPOSE
The purpose of this organization is to advance the ideals of American democracy and the principles of the Democratic Party, to provide a forum and support for Democratic Party candidates at the local, state and national levels.
ARTICLE III: MEMBERSHIP
Any person who supports the purposes of the Democratic Party shall be eligible for membership and may become a member by paying assessed dues. Others may be designated honorary members by the Board of Directors. Honorary members shall not have voting privileges.
ARTICLE IV: OFFICERS and the BOARD of DIRECTORS
The officers of the club shall be a President, First Vice-President, Second Vice President, Secretary, and Treasurer. These offices may be shared. The Board of Directors (Board) shall consist of the officers, the Chairpersons of the committees identified in Article XII of these bylaws, Chairpersons appointed by the President to lead various club functions and Members at Large. The Board shall not exceed eleven (11) members. Only Board members shall offer motions and vote at officially called meetings of the Board of Directors.
ARTICLE V: NOMINATION and ELECTION of OFFICERS
: Candidates for the offices of this organization shall be selected by a nominating committee appointed by the President and approved by the Board prior to the first quarterly membership meeting of each election (even) year.
: The election of officers shall be held at the first quarterly membership meeting of each election (even) year. Prior to the election, the moderator shall ask for nominations from the floor, and candidates for office shall have an opportunity to address the meeting.
Assumption of Duties
: The elected officers shall take over their respective duties immediately following the meeting at which they are elected.
ARTICLE VI: MEETINGS of the BOARD of DIRECTORS
: The board shall meet on the first Wednesday of each month, or such other date as may be selected by the president, at such time and place as shall be designated by the president. All board meetings shall be open to members of the club. All official deliberations of the board shall be in accordance with Democratic Rules of Order, a copy of which shall be in possession of the presiding officer..
: Special meetings may be called by the President, the First Vice President in the absence of the President or three (3) members of the Board of Directors.
Attendance and Conduct Standards
: Attendance at meetings is expected. Three unjustified absences by a Board member will lead to review and possible removal from the board. Likewise, Board members, visitors and guests are expected to conduct themselves and the affairs of the Board in an atmosphere of mutual respect and proper order practicing honesty and integrity with due regard for diverse opinions and beliefs.
ARTICLE VII: TERM of OFFICE
The term of office for officers shall be two years, not to exceed two consecutive terms in the same position. The consecutive term limit may be waived by the Board under special circumstances.
ARTICLE VIII: MEMBERSHIP MEETINGS
: Regular meetings shall be held in January, April, July, and October and all business involving voting shall be conducted in accordance with Democratic Rules of Order, a copy of which shall be in possession of the presiding officer.
: Notice of meetings shall be given to the membership at least one week in advance of the meeting date. Notifications may be communicated electronically, via US mail, press publication or a combination thereof. It is the responsibility of each member to advise the Board of her/his current mailing and/or email address.
ARTICLE IX: QUORUM
A quorum is defined as the approximate number of members who can be depended upon to attend a called meeting.
ARTICLE X: AMENDMENTS
Board recommended amendments to these bylaws require a simple majority vote at any regular membership meeting.
ARTICLE XI: DUES
Amount and payment schedule of membership dues shall be determined by the Board of Directors.
ARTICLE XII: COMMITTEES and CHAIRPERSONS
The following are permanent committees:
The Board may create additional standing committees and ad hoc committees to perform other functions deemed necessary for the efficient operation of the club. The President may appoint chairpersons of standing committees and ad hoc committees. Duties of the chairpersons shall be defined by the Board and adjusted to fit the club’s needs and the person’s skills. Terms of chairpersons shall be two years, unless otherwise approved by the board.
ARTICLE XIII: MEMBERS IN GOOD STANDING
A member in good standing is one who supports the purposes of the club and is not in arrears in payment of his/her dues.
Democratic Club of HSVP. O. Box 8693Hot Springs Village, AR 71910
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