ARTICLE I: NAME
The name of this organization is DEMOCRATIC CLUB OF HOT SPRINGS VILLAGE.
ARTICLE II: PURPOSE
The purpose of this organization is to promote the principles of the Democratic Party, to provide a forum for Democratic Party candidates, and to promote the welfare and interests of Hot Springs Village consistent with democratic principles.
ARTICLE III: MEMBERSHIP
Any person who supports the purposes of the Democratic Party shall be eligible for membership and may become a member by paying assessed dues. Others may be designated honorary members by the board of directors. Honorary members shall not have voting privileges.
ARTICLE IV: OFFICERS and the BOARD
The officers of the club shall be a President, Vice-President, Secretary, and Treasurer. These offices may be shared. The board shall consist of the officers, the immediate past president(s), the chairs of the standing committees, and the chairs of such special committees as the board shall deem appropriate.
ARTICLE V: NOMINATION and ELECTION of OFFICERS
Section 1. Nominations: Candidates for the offices of this organization shall be selected by a nominating committee appointed by the president and approved by the board prior to the first quarterly membership meeting of each election (even) year.
Section 2. Elections
: The election of officers of this organization shall be held at the first quarterly membership meeting of each election (even) year. Prior to the election, the moderator shall ask for nominations from the floor, and candidates for office shall have an opportunity to address the meeting.
Section 3. Assumption of Duties
: The elected officers shall take over their respective duties immediately following the meeting at which they are elected.
ARTICLE VI: MEETINGS of the BOARD
Section 1. Regular Meetings: The board shall meet on the first Thursday of each month, or such other date as may be selected by the president, at such time and place as shall be designated by the president. All board meetings shall be open to members of the club. All official deliberations of the board shall be in accordance with Robert's Rules of Order, a copy of which shall be in possession of the chair or the chair's appointed parliamentarian.
Section 2. Special Meetings: Special meetings may be called by the president or by the board of directors as needed.
Section 3. Attendance at Meetings: Any officer or member of the board of directors who has three unexcused absences shall be removed from the board.
ARTICLE VII: TERM of OFFICE
The term of office for officers shall be two years, not to exceed two consecutive terms in the same position
ARTICLE VIII: MEMBERSHIP MEETINGS
Section 1 Regular Meetings: Regular meetings shall be held in January, April, July, and October and all business involving voting shall be conducted in accordance with Robert's Rules of Order, a copy of which shall be in possession of the chair or the chair's appointed parliamentarian.
Section 2 Notice: Advance notice of at least one week prior to the meeting shall be given to the membership. Notices in the local Hot Springs Village newspaper(s) shall meet this requirement, except that notices shall be mailed to members of each meeting at which an election is to be held or at which amendments are to be proposed to the bylaws. It is the responsibility of each member to advise the board of his or her current mailing address.
ARTICLE IX: QUORUM
A quorum is defined as those members present at any properly noticed meeting of the members.
ARTICLE X: AMENDMENTS
The bylaws may be amended by a simple majority vote at any regular or special membership meeting at which a quorum is present. The proposed amendments shall be mailed to members at least one week prior to the meeting at which the amendments are to be considered.
ARTICLE XI: DUES
The annual membership dues shall be set by the board of directors with the approval of the membership. Dues shall be payable at the beginning of each calendar year. Provisions may be made for life membership.
ARTICLE XII: COMMITTEES
Section 1. Standing Committees: There shall be standing committees for communications, membership, and publicity. The chairs, who shall be appointed by the president with the approval of the board, shall serve on the board for a two year term. Members of the standing committees, and any sub-committees, shall be appointed by the chairs, for terms to be determined by the chairs.
a. The Communications Committee shall oversee telephone and e-mail communications with members.
b. The Membership Committee shall oversee membership records and membership development.
c.The Publicity Committee shall oversee the newsletter, news articles, and other means of publicizing club activities.
Section 2 Special Committees: The board shall appoint such special committees as shall be necessary for the efficient functioning of the club and shall specify the term of each committee.
ARTICLE XIII: MEMBERS IN GOOD STANDING
A member in good standing is one who supports the purposes of the club and is not in arrears in payment of his/her dues.