BYLAWS OF DEMOCRATIC CLUB of HOT SPRINGS VILLAGE

As Amended January 26, 2007
Revised, April 4, 2018
Adopted, April 17, 2018

ARTICLE I: NAME

The name of this organization is DEMOCRATIC CLUB OF HOT SPRINGS VILLAGE.


ARTICLE II: PURPOSE

The purpose of this organization is to promote the principles of the Democratic Party, to provide a forum and support for Democratic Party candidates at the local, state and national levels.


ARTICLE III: MEMBERSHIP

Any person who supports the purposes of the Democratic Party shall be eligible for membership and may become a member by paying assessed dues. Others may be designated honorary members by the board of directors. Honorary members shall not have voting privileges.


ARTICLE IV: OFFICERS and the BOARD

The officers of the club shall be a President, Vice-President, Secretary, and Treasurer. These offices may be shared. The board shall consist of the officers, the immediate past president(s) and chairs appointed by the president to lead various club functions.


ARTICLE V: NOMINATION and ELECTION of OFFICERS

Section 1. Nominations: Candidates for the offices of this organization shall be selected by a nominating committee appointed by the president and approved by the board prior to the first quarterly membership meeting of each election (even) year.
Section 2. Elections: The election of officers of this organization shall be held at the first quarterly membership meeting of each election (even) year. Prior to the election, the moderator shall ask for nominations from the floor, and candidates for office shall have an opportunity to address the meeting.
Section 3. Assumption of Duties: The elected officers shall take over their respective duties immediately following the meeting at which they are elected.



ARTICLE VI: MEETINGS of the BOARD

Section 1. Regular Meetings: The board shall meet on the first Wednesday of each month, or such other date as may be selected by the president, at such time and place as shall be designated by the president. All board meetings shall be open to members of the club. All official deliberations of the board shall be in accordance with Democratic Rules of Order, a copy of which shall be in possession of the presiding officer..

Section 2. Special Meetings: Special meetings may be called by the president or by the board of directors as needed.

Section 3. Attendance at Meetings: Attendance at meetings is expected. Three unjustified absences by a board member will lead to review and possible removal from the board.


ARTICLE VII: TERM of OFFICE

The term of office for officers shall be two years, not to exceed two consecutive terms in the same position. The consecutive term limit may be waived by the board under special circumstances.


ARTICLE VIII: MEMBERSHIP MEETINGS

Section 1 Regular Meetings: Regular meetings shall be held in January, April, July, and October and all business involving voting shall be conducted in accordance with Democratic Rules of Order, a copy of which shall be in possession of the presiding officer.

Section 2 Notice: Notice of meetings shall be given to the membership at least one week in advance of the meeting date. Notifications may be communicated electronically, via US mail, press publication or a combination thereof. It is the responsibility of each member to advise the board of her/his current mailing and/or email address.


ARTICLE IX: QUORUM

A quorum is defined as the approximate number of members who can be depended upon to attend a called meeting.


ARTICLE X: AMENDMENTS

Board recommended amendments to the bylaws require a simple majority vote at any regular membership meeting.


ARTICLE XI: DUES

Amount and payment schedule of membership dues shall be determined by the board of directors.


ARTICLE XII: CHAIRPERSONS

The president shall appoint chairpersons to lead important functions of the club, including:

Events Chair

Communication Chair

Newsletter Chair

Membership Chair

Any other function deemed important by the board for the efficient functioning of the club.

Duties of the chairpersons shall be defined by the board and adjusted to fit the club’s needs and the person’s skills. Terms of chairpersons shall be two years, unless otherwise approved by the board.


ARTICLE XIII: MEMBERS IN GOOD STANDING

A member in good standing is one who supports the purposes of the club and is not in arrears in payment of his/her dues.